Administrator of Personal Data

Who are we?

VBS Bau GmbH is the administrator of personal data with UID: ATU 73539101.

Contact Information for VBS Bau GmbH:

Contact details of the Data Protection Officer:

You can contact the Data Protection Officer directly at:

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

We declare that the personal data collected by us will be collected and processed only for the following purposes:

Categories of Personal Data

VBS Bau GmbH processes personal data of candidates, employees, suppliers, partners, and customers that are necessary to ensure business operations, compliance with legal requirements, and contractual obligations.

1. Processing data of business partners:

VBS Bau GmbH processes personal data provided by potential partners, customers, suppliers, etc., for the preparation of offers and execution of orders, as well as to fulfill related contractual obligations.

2. Applicants:

For job seekers – identity data from the résumés you submit. We do not require the collection of special categories of personal data, but we are aware that such data may be provided to us, and we must treat them as such.

The legal basis for processing your data is:

• Recruitment process for reviewing submitted applications for a given position and concluding an employment contract with the selected candidates.
• The processing of the data is based on your consent.
• The processing of your data is necessary to perform or prepare a contract with you.

Our or third-party legitimate interests include:

• Recruitment platforms – for example, Jobs.bg, ams.at, etc.

3. Data collection on our website:

Data from cookie settings are collected (without individual data), including Google Analytics cookies (showing how you arrived at our website). For more information about data collection on our website, please refer to our cookie policy.

Consent

By accepting this privacy policy, you consent to the processing of your personal data solely for the purposes we have stated.

Consent is required so that we can process the personal data you have provided for our business activities. This consent must be given explicitly.

If we ask for consent to process special (sensitive) personal data, we will always explain why and how such information will be used.

VBS Bau GmbH does not require the collection of sensitive data from applicants unless required by law. However, we are aware that unsolicited data may be sent to us.

You may withdraw your consent at any time by following the withdrawal procedure.

Transfer of Personal Data Outside the EU or to International Organizations

VBS Bau GmbH does not transfer data outside the EU and does not intend to disclose your personal data to third parties.

Data Retention Period

VBS Bau GmbH will not store your personal data for longer than 6 months for an application based on your consent, or, after concluding a contract/employment agreement, for the period specified by applicable law.

Your Rights as a Data Subject

While your personal data are stored or processed, you (as the “data subject”) have the following rights at any time:

• You have the right to request and access a copy of your personal data held by VBS Bau GmbH.
• You have the right to request your personal data in a portable format or request that VBS Bau GmbH transfer them directly to another controller.
• You have the right to request correction of inaccurate or outdated personal data.
• You have the right to request the immediate deletion of your personal data when:
  • The data are no longer needed for their original purpose;
  • You withdraw your consent;
  • You object to processing;
  • Processing is unlawful;
  • Deletion is necessary to comply with EU or national legal obligations.
  We may refuse deletion if:
  • It is necessary for freedom of expression and information;
  • To comply with legal obligations or perform a public task;
  • For the exercise of official authority (if applicable);
  • For reasons of public interest in the area of public health.
• You have the right to request restriction of processing; in that case, data will be stored but not processed.
• You have the right to withdraw your consent to data processing at any time by contacting the data controller.
• You have the right to object to certain types of processing, such as direct marketing.
• You have the right to object to automated decision-making, including profiling.
• You have the right not to be subject to a decision based solely on automated processing, including profiling.

If we intend to use your personal data for a new purpose not covered by this privacy notice, we will provide you with a new notice and, where necessary, obtain your prior consent.

All the above requests will be forwarded to any third parties involved in processing your personal data (recipients, including non-EU and international organizations).

Right to Contact the Supervisory Authority

You have the right to lodge a complaint directly with the supervisory authority.

The competent authority in Austria is the Data Protection Authority (www.dsb.gv.at).

If you wish to file a complaint regarding the processing of your personal data by VBS Bau GmbH (including recipients outside the EU and international organizations), you can contact VBS Bau GmbH using the provided contact details or directly reach the Data Protection Officer.

Online Privacy Policy

What is personal data?

According to the General Data Protection Regulation (GDPR):

“Personal data” means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, identification number, location data, online identifier, or one or more factors specific to their physical, genetic, mental, economic, cultural, or social identity.

Why does VBS Bau GmbH collect and store personal data?

For recruitment purposes, it is necessary to collect personal data from applicants. Individual applications for specific positions are reviewed, and candidates are contacted using their provided contact information.

Upon mutual consent, an employment contract is concluded, and a personnel file is created for each employee. We guarantee that the information collected and used for this purpose is essential and not intended to invade your privacy.

For marketing and communication purposes, VBS Bau GmbH will request additional consent.

VBS Bau GmbH also processes personal data provided by potential partners, customers, and suppliers for the preparation of offers, execution of contracts, and fulfillment of related obligations.

How do we use your personal data?

In this privacy policy, we explain the purposes and reasons for collecting and processing your personal data in our operations.

See also our cookie policy.

Will your personal data be shared with other organizations or individuals?

We will not sell or share your data with third parties for profit.

VBS Bau GmbH reserves the right to disclose your personal data to service providers who have entered into a contract with us, but only where required by law or necessary for our business operations.

All third parties receiving your data are obligated to keep them secure and use them only to fulfill contractual obligations. Once no longer needed, they must destroy the data according to procedures set by VBS Bau GmbH.

If we intend to share special (sensitive) personal data with third parties, we will do so only after obtaining your consent, except where required by law.

Recipients of your data may also include public authorities to whom we have legal reporting obligations.

How will your collected personal data be stored and protected?

VBS Bau GmbH processes (collects, stores, and uses) the information you provide in compliance with the General Data Protection Regulation (GDPR).

We strive to keep your information accurate and up to date.

We will not store your information longer than reasonably necessary for the purposes for which it was collected.

Some retention periods depend on legal obligations requiring documentation to be kept for specific minimum periods.

We will take all reasonable technical and organizational measures to protect your data against unauthorized access.

Can I find out which personal data you hold and process?

Upon request, VBS Bau GmbH is obliged to inform you which information we hold about you and how it is processed.

If we hold your personal data, you may request:

• Contact details of the organization processing your data (or its EU representative, if applicable);
• The purposes and legal basis of processing;
• The relevant categories of personal data;
• The recipients or categories of recipients to whom data are disclosed;
• Recipients in third countries or international organizations (if applicable) and assurances of EU-level data protection;
• Information about legitimate interests pursued by VBS Bau GmbH or third parties;
• The intended retention period;
• Details of your rights to rectification, erasure, restriction, and objection;
• Information on your right to withdraw consent;
• Details on your right to lodge a complaint with a supervisory authority;
• Whether providing data is mandatory and possible consequences of non-provision;
• The source of your data (if not collected directly from you);
• Details on automated decision-making and profiling, including its logic, significance, and consequences.

How can I access my processed data?

To access your data, you must submit an access request using the provided contact details of VBS Bau GmbH or directly contact the Data Protection Officer.

To verify your identity, you will need to provide:

1. Your full name
2. Date of birth
3. Application number (if available)
4. Phone number or email address